Ottawa
District Minor Hockey Association
DISTRICT
THREE
CONSTITUTION,
RULES AND REGULATIONS
ARTICLE I – NAME AND AFFILIATION
ARTICLE II – AIMS AND OBJECTIVES
ARTICLE VII – DUTIES OF DISTICT THREE COUNCIL
ARTICLE VIII – VOTING ELIGIBILITY
15.0 TOURNAMENTS AND EXHIBITION GAMES
APPENDIX I ASSOCIATION ZONE
BOUNDARIES
APPENDIX II EASTERN ONTARIO
COBRAS CONSTITUTION
APPENDIX III DISTRICT THREE
REFEREES ASSOCIATION CONSTITUTION
1. This organization shall be known as the “ODMHA DISTRICT
THREE MINOR HOCKEY ASSOCIATION”, hereinafter referred to as District Three.
2. District Three is a non-profit organization affiliated
with, and subjected to the rules of Hockey
3. These Articles (Part I), Rules & Regulations (Part
II) and attached Appendices supersede all previous constitutions, by-laws,
rules and regulations of District Three.
4. The following acronyms shall be used throughout in
replace of their term.
AGM: Annual
General Meeting
IP: Initiation
and Novice Programs
Nation: Non-competitive
house league within District Three
PGL: Competitive
Rep B league within District Three, named after Paul-Guy Lalonde, a long time
volunteer in minor hockey within District Three
D3RA: District
Three Referees Association
OEMHL:
1. To provide organized hockey for the boys and girls of
Prescott-Russell Counties (excluding that portion of
2. To protect and promote the mutual interests of its
members, by the adoption of rules and regulations as specified herein.
3. To ensure the enforcement of the rules of the game as
adopted by Hockey
4. To ensure that its member associations exercise general
supervision and discretion over the playing interests of their minor hockey
players, team officials, referees and all minor hockey officials and
executives, with emphasis on the enhancement of character, citizenship and
safety.
5. To maintain and increase interest in the game of hockey.
6. To adopt means to encourage the promotion of minor hockey
and to ensure the continued existence of this organization.
1. District Three operates under the auspices of the Hockey
Canada, Ottawa District Hockey Association (ODHA) and Ottawa District Minor
Hockey Association (ODMHA) and shall abide by the rules of those governing
bodies.
1. District Three shall be comprised of all seven (7) minor
hockey associations in Prescott-Russell counties (excluding that portion of
Russell Township west of and including Concession IV) and two (2) organizations:
minor hockey clubs administering "AA" and "A" minor hockey
teams known as Eastern Ontario Cobras; and the association administering the
referees in the District known as D3RA (note D3RA is a non-voting organization
- see Article VIII).
2. The respective zone boundaries of each association within
ODMHA District Three are as shown in Appendix I, attached to this document.
3. In order to accept an association or team from any other
ODMHA district into District Three or into any of District Three’s hockey
leagues, it shall be necessary to be approved by six (6) of the eight (8) voting
members associations/organization at the moment of the decision at an Annual,
Special or Regular meeting of District Three.
4. Membership in District Three and District Three’s hockey
leagues by the constituent bodies, players, members and individuals is purely
voluntary, but application for, or acceptance of membership entails acceptance
by such constituent bodies, players, members and individuals of the final and
binding authority of all rulings and decisions of the District Council of
District Three, subject to properly constituted appeals and protests.
5. The District Council for District Three shall have the
authority to suspend from further participation in the affairs of the District
Three, any member association, officer, referee, minor official, team, player,
team official, and parents or legal guardian for breach of this constitution or
for conduct deemed prejudicial to the general welfare of District Three.
6. Any association/organization that does not remit ODMHA
Team lists along with the proper registration and insurance fees by the date
specified by ODMHA will be fined by the ODMHA.
1. No player from District Three will be permitted to play
hockey for a team from any other ODMHA district without ODMHA approval (refer
to ODMHA handbook, transfers).
2. District Three shall not accept the transfer of players
into District Three from any other ODMHA district without the approval of six
(6) of the eight (8) voting member associations/organizations at the moment of
decision at an Annual, Special or Regular meeting of District Three.
3. No ODMHA District players will be permitted “Zone
Transfer” from one member association in District Three to another District
Three member association to play hockey without the approval of the two
concerned association Presidents and the District Chairperson and in accordance
with ODMHA Rules and Regulations.
4. District Three shall not accept the Hockey Canada
registration for any minor hockey player who has previously been registered by
a Junior team and subsequently released after December 1 of the playing season.
1. District Council, who shall act in accordance with this Constitution,
Rules & Regulations, shall administer the business affairs of District
Three and District Three’s Hockey leagues and such rules and regulations as may
from time to time be enacted.
2. The members of the District Council of District Three
shall consist of:
a.
District
Chairperson,
b.
Alternate
Chairperson,
c.
President
- PGL
d.
President
- Nation
e.
President
- IP
f.
Registrar,
g.
Secretary,
h.
Treasurer,
i.
Risk
& Safety/Abuse & Harassment Director,
j.
Development
Coordinator (mentorship),
k.
Referee-in-chief
(representing D3RA),
l.
Statistician(s)
- PGL and Nation
m.
Scheduler,
n.
Webmaster,
o.
President or delegate from each member
association/organization.
3. All members of the District Council, exclusive of the
representatives from each participating association/organization, shall be
nominated and approved at the AGM of District Three by member associations (one
vote per association/organization).
Should one of these elective positions become vacant, the District
Council shall convene and appoint a replacement. The Referee-in-Chief is
nominated by D3RA and approved by District Council.
4. The term of office of the elected members of the District
Council shall commence following the AGM of District Three and continue until
the completion of the next AGM.
5. The District Council shall have full power and authority
to act on behalf of District Three as per District Three Constitution, Rules
& Regulations.
1. CHAIRPERSON
The chairperson has the authority to delegate any or all
of his/her duties to a District Three representative of his/her choice.
2. ALTERNATE CHAIRPERSON
3. PRESIDENTS - PGL and NATION
4. PRESIDENT – IP
5. REGISTRAR
6. SECRETARY
7. TREASURER
8. RISK & SAFETY/ABUSE & HARASSEMENT DIRECTOR
9. DEVELOPMENT COORDINATOR (MENTORSHIP PROGRAM)
10. REFEREE-IN-CHIEF
11. STATISTICIAN(S) - PGL and NATION
12. SCHEDULER
13. WEBMASTER
14. ASSOCIATION/ORGANIZATION REPRESENTATIVES
1. Association Presidents and Eastern Ontario Cobras only
can vote on constitutional items;
2. All members of District Three Council can vote on non-constitutional
items;
3. All members are eligible to vote, regardless of who
proposed the motion or may be impacted by it.
1. AGM
a. The AGM of District Three shall be held in May of each
year, at a time and place decided upon by the District Council.
b. Notice of the AGM will be given at the April meeting of
the District Council and shall be posted on website.
c. Proposed amendments to the Constitution and Rules &
Regulations will be presented at the April meeting of the District Council and shall
be approved by six (6) of the eight (8) voting member
associations/organizations at the AGM.
d. Any new motion of constitutional or Rules &
Regulation changes brought forward on the day of the AGM will require to be
approved by all eight (8) voting member associations/organizations to be
accepted.
e. Voting at the AGM will be by show of hands and/or by
secret ballot following voting privileges: One vote for each participating
member association/organization in good standing. NOTE: There will be no voting
by proxy.
f. The order of business at the AGM will be as follows:
i)
Adoption
of Agenda
ii)
Minutes
of last annual general meeting
iii)
Chairperson’s
address
iv)
Financial
Statements
v)
Acceptance/approval
of Eastern Ontario Cobra’s financial statement and Constitution
vi)
Amendments
and notices of motion
vii) Nominations and election of officers
viii) Adjournment
g. The quorum at the AGM shall be at least three (3) of the
elected members of the District Council, including the Chairperson or one of
the Presidents (PGL, Nation or IP), and representatives from at least six (6) of
the member associations/organizations.
h. Except in cases of inclement weather or other acts of
God, each member association/organization must be represented by at least one
delegate at District Three AGM. Failure
to be so represented will result in a fifty dollar ($50.00) fine to the
association at fault.
2. Regular and Special Meetings
a. Regular meetings of the District Council shall be held
monthly, from August through April of each playing season.
b. Additional meetings of the District Council will be held
at the written request to the secretary of four (4) of the eight member
associations/organization, or (½) of the elected members of the District
Council, or at the call of the Chairperson.
c. Every member of the District Council shall have full
voice and the right to vote at Regular Meetings except for constitution and
league matters of the District Council.
Voting will be by show of hands and/or secret ballot. The Chairperson shall only vote in case of a
tie. NOTE: There will be no vote by proxy.
d. The quorum at regular meetings of the District Council
shall be one-half (½) of the elected members of the District Council, including
the Chairperson or one of the Presidents for PGL, Nation or IP, and representatives
of at least five (5) of the member
associations/organization.
e. The secretary will give notice of meetings to members at
least five days prior to each meeting.
f. Emergency meetings of the District Three Council may be
called without the usual five days notice, provided all presidents of
associations/organization are notified of such and a quorum five (5) of eight
(8) of all presidents of associations/organization (50% plus 1) of the District
Council agree to such a meeting.
g. Except in cases of inclement weather or other acts of
God, each member association/organization must be represented by at least one
delegate at all Special or Regular meeting of District Three. Failure to be so represented will result in a
fifty dollar ($50.00) fine to the association at fault.
1. District Three shall operate and administer two minor
hockey leagues, PGL and Nation; shall operate and administer the
Initiation/Novice Programs; and administer “A” & “AA” caliber teams. In addition, other leagues may be established
each playing season as required.
2.
3. Registration:
a. All
Associations shall have their registrations completed by June 1 and entered
into the Hockey Canada registration system by June 30th;
b. All
Associations shall submit their number of teams and ice time, specified by age
group, for the coming season to the District Scheduler and Chairperson by
August 1st;
c. All District
Three players must be registered with their home association prior to
participating at any tryout for any team;
d. Any player
contravening 3 c above shall be suspended until registered and fined $50.00;
e. Any
Association/Organization allowing an unregistered player on the ice for a
tryout shall be fined $50.00 per offending player per offence.
4. Whenever the number of eligible players warrants,
District Three shall encourage minor hockey associations in District Three to
form Juvenile teams for an ODMHA recognized Juvenile hockey league. Eligible players in minor hockey associations
with insufficient number of players to form Juvenile team may be given Zone or
District Transfers to play for the nearest Juvenile teams.
5. Without the player’s consent, no player may be released
by an “AA” or “A” team in District Three after November 1 of each playing
season (Nov. 15 for Midget teams).
6. Any Cobra organization player, who voluntarily leaves the organization after the teams have been finalized, or September 15th, whichever comes first, shall be placed on a team by the District Council.
1. District Three shall award the following trophies
annually.
1. Any expenditure of $300.00 or more, with the exception of
payments made to D3RA for referee assignments, made for or by District Three,
shall require the approval of the District Council.
2. The Rules & Regulations, as amended from time to time
by the District Council, shall be considered an integral part of the
Constitution of District Three.
All District Three players shall play
under the rules and regulations set by Hockey
Additional rules for IP are agreed to (before the start of each season) by a sub-committee consisting of the District Three President IP and the Initiation/Novice VPs from each of the member associations and ratified by District Council.
i)
District
Three’s PGL and Nation league and IP shall be open to all “association” hockey
teams in the initiation, novice, atom, peewee, bantam, midget, and juvenile age
divisions formed by minor hockey associations in District Three;
ii)
All District
Three teams playing shall play under rules and regulations as set down by the
Hockey Canada, ODHA, ODMHA, District Three and applicable
Association/Organization;
iii)
The
District Council may adopt or revise rules, during the playing season, but such
rules must be approved by six (6) of the eight (8) voting associations/organizations
at any regular or special meeting and ratified at the AGM for permanent
inclusion. Any rule changed during the year not ratified at the AGM shall
automatically revert back to its original rule.
i)
Each
association within District Three will actively support the “AA” and “A” teams
of Eastern Ontario’s Cobra “AA” and “A” Hockey Clubs and encourage their most
outstanding players to try-out for “AA” and “A” teams;
ii)
Each association
must enter a PGL team in that age division and may enter one or more teams in
the Nation League;
iii)
In
special cases, associations may request permission, prior to September 1 of the
playing season for the Leagues to waive Rule 2.0 (ii). Permission will be given with the approval of
six (6) of the eight (8) voting members of association/organization at the
moment of the decision;
iv)
No
team will be allowed to change from on level of competition to another after
November 1st. A team must be evaluated
by the pertinent President or his delegate and approved by the District Council.
A team that goes up or down will do so under the following conditions:
a.
No team will go to another caliber with a greater number of points than the
last place team of that caliber;
b.
Players
will retain the number of affiliated games played and suspensions;
c.
Approval
of the District Council must be obtained.
v)
District
Council has the authority to tier any division as need be each season. Decision
shall be made by the August District Council meeting.
i)
Refer
to Hockey
ii)
For
19-Player Affiliation all players must be registered as an affiliate before
stepping on the ice with their affiliated team.
i)
Each
player shall follow the ODHA, ODMHA and District Three rules and regulations
regarding equipment.
i) Each team is encouraged to include two goalkeepers in its line-up. However, if a team has only one goalkeeper present for a game and that goalkeeper is injured and cannot continue, the referee shall allow up to fifteen (15) minutes for the team to replace the injured goalkeeper with any other player on their team list or with an affiliated goalkeeper.
i)
Depending
upon the number of teams in an age division, the number of games that every
team will play during the regular season shall be determined at the August meeting;
ii)
The
start and end dates for the Novice, Nation and PGL regular season shall be
determined by District Three Council at the August meeting;
iii)
Inter-district
games in Initiation shall begin at a date determined by the IP Sub-Committee (and
ratified by District Three);
iv)
Regular
season games may be played on any day of the week (including weekends). NOTE: Because
many players, 13 years of age and older, also have jobs, bantam, midget and
juvenile teams are encouraged to play their games during the evening hours any
day of the week;
v)
No
regular season game may be scheduled to commence before 8:00 am (for initiation
or novice teams), or before 9:00 am (for atom, peewee, bantam, midget or
juvenile teams) on any Saturday or Sunday, or before 6:30 pm (for all teams) on
any day from Monday through Friday, without the consent of both Association
Presidents for the teams involved in the game, and the respective league
President, or District Chairperson if league President cannot be reached;
vi)
No
regular season game may be scheduled to commence after
vii)
The
respective league Presidents, or District Chairperson if league President cannot
be reached, may overrule provisions of 6.0 (v) and (vi) in case of exceptional
or emergency situations;
viii)
For
atom, peewee and juvenile divisions, all games shall be composed of
ix)
Visiting
teams may place a representative of their team in the time-keeper’s box, during
all games, to monitor timing of games;
x)
District
Three will not hear any appeals or protests from Home Teams regarding timing of
games;
xi)
District
Three will not hear any appeals or protests from Visiting Teams regarding the timing
of games, if the Visiting Team did not place a representative in the
time-keeper’s box to monitor timing of the game;
xii)
The
home Association team shall be responsible for verifying the referees assigned
to their game are present twenty (20) minutes prior to game time. In the event
of a no-show they are to call the emergency number that will be provided.
i)
Playoff
format will be determined at the beginning of the playing season once the
number of teams per category has been determined;
ii)
Playoff
games shall be played on any day of the week, including weekends;
iii)
No
playoff game may be scheduled to commence before 9:00 am (atom to juvenile) on
Saturday or Sunday, or before 6:30 pm (atom to juvenile) on any day from Monday
through Friday, without the consent of both Association Presidents for the
teams involved in the game and the respective league President, or District
Chairperson if league President cannot be reached;
iv)
No
playoff game may be scheduled to commence after
v)
The
respective league President, or District Chairperson if league President cannot
be reached, may overrule provisions in 7.0 (iii) and (iv) in case of
exceptional or emergency situations;
vi)
No
teams are allowed to enter any tournaments during the first 3 weeks of the
playoffs. Teams entering tournaments after the first 3 weeks do so at their own
risk. Playoff schedules will NOT accommodate tournament entries;
vii)
Teams
not showing up for playoff games (minimum of 6 players) will forfeit the two
points and be subject to disciplinary action by the respective league President
or District Chairperson. In addition, the Association will pay the fine
specified in Rule 12.0 (ii);
viii)
For
atom, peewee and juvenile divisions, all games shall be composed of
ix)
Visiting
teams may place a representative of their team in the time-keeper’s box, during
all games, to monitor timing of games;
x)
District
Three will not hear any appeals or protests from Home Teams regarding timing of
games;
xi)
District
Three will not hear any appeals or protests from Visiting Teams regarding the
timing of games, if the Visiting Team did not place a representative in the
time-keeper’s box to monitor timing of the game;
xii)
Additional
playoff rules may be determined before the start of the playoff season, as
determined by District Council;
xiii)
The
home Association team shall be responsible for verifying the referees assigned
to their game are present twenty (20) minutes prior to game time. In the event
of a no-show they are to call the emergency number that will be provided.
Note:
There are no playoffs in IP. Novice teams shall play a round-robin following
the regular season. The format for the novice round-robin shall be determined
in early January. The playoff rules above apply for the novice round-robin
except 7.0 (iii), (iv) and (viii).
i)
In all
peewee, bantam, midget and juvenile games a three-man referee system shall be
used. It is highly recommended for
bantam, midget and juvenile that the referee shall be a current NRCP Level 3 or
better, and one of the two linesmen shall be a current NRCP Level 2 or better;
ii)
In all
novice games and atom games, a two-man referee system should be used, provided
one official is a current NRCP Level 2 or better;
iii)
In all
initiation games, one referee shall be used;
iv)
If one
of the game officials does not appear for a game (regular season or playoffs)
normally officiated using the three-man system, the game must be rescheduled
unless there is unanimous consent of both head coaches involved to play the
game. Both head coaches must signify
this consent by resigning the game sheet, prior to the start of the game.
i)
Regular
Season:
a.
Games can only be rescheduled due to:
i) tournaments;
ii) inclement weather or acts of god;
iii) loss of ice/ice time.
b.
A team must notify, a minimum of two (2)
weeks prior to the date of the originally scheduled game, the appropriate league
President of the need to reschedule the game due to tournament play (see 9.0 (d)
below for additional timing requirements);
c.
If a game regularly scheduled prior to the
Christmas break has to be rescheduled it must be played before Christmas;
d.
If a game regularly scheduled after Christmas
has to be rescheduled, notice to reschedule must be submitted no later than January
10th. The game must be played before the original scheduled date.
e.
The Vice-President of the home Association
will submit three dates for the rescheduled game to the Vice-President of the
visiting Association, one of which is to be chosen. This new date must then be
approved by the respective league President before the original game can be
cancelled.
f.
In the case of inclement weather or other
acts of God, the team unable to play must contact the President for that league
who shall make a final decision on the game.
ii)
Playoffs:
a.
Once schedule, a playoff game may not be
reschedule except in the case of inclement weather or other acts of God.
i)
A
delay of five (5) minutes will be allowed to a team that is late. After this, the game will be forfeited and
the team unable to start shall be subjected to the Disciplinary rules in Rule 12.0.
i)
For
Nation and PGL, the Home team shall wear light-colored jerseys and matching
light-colored socks. The visiting team
shall wear dark-colored jerseys and matching dark-colored socks. In case of a dispute, the home team shall
change their jerseys and report the incident to the President of that league.
ii)
For IP
the above rule (11.0 (i)) should be followed where possible. Visiting teams
with only one (1) set of jerseys are to contact the home team prior to the game
to determine if there is a colour conflict and negotiate a solution. Matching socks
are not required but are highly recommended.
i)
The
Code of Discipline issued by the ODMHA shall be strictly enforced by the
Chairperson of District Three and his/her delegates for all players and team
officials participating in District Three;
ii)
Teams
and team officials are responsible for showing up at each game with their team
(minimum of 6 players). Failure to do so
will result in a fine of $250.00 for initiation, novice, atom, peewee and
juvenile teams, and $350.00 for bantam and midget teams: the fine being paid by the offending
association to District Three, who will refund ice and referee costs, as
appropriate. In addition, when either a
team or its coaches do not appear for a game, the head coach for that team will
be suspended pending a hearing. The
team’s association will be responsible for ensuring that the game is
rescheduled and played or the team disbanded.
Failure of an association to comply with this rule will result in the
suspension of that association from District Three’s hockey leagues and will be
reported to the ODMHA;
iii)
Notice
shall be given within 48 hours to the specified individual and Disciplinary
Hearing shall be called;
iv)
All
misconducts, game misconducts, gross misconducts, match penalties, all checking
from behind and checking to the head penalties shall be reported by the coach
to the appropriate association official by telephone, who shall in turn report
it to the proper league President, prior to the next meaningful game or 24
hours whichever comes first.
v)
After
four (4) misconducts, a player will be suspended for one (1) meaningful game
(not to be considered a game misconduct). The head coach is responsible for
ensuring, without further notice from anyone, that the player(s) serves the
game suspension.
Note: all appeals of suspensions resulting from
application of the ODMHA code of discipline/
i)
Appeals
resulting from play in District Three will follow the procedure described in
the ODMHA Rules and Regulations;
ii)
Failure
of any player, team official, referee or association representative to attend a
discipline or appeal hearing when instructed to do so by the District Chairperson
or President, without just cause, will result in the suspension from all hockey
activities of that person until he or she attends a hearing and the Appeals and
Discipline committee renders a decision;
iii)
Appeal
Hearings:
a.
Hearings will be held within seven (7) days
of the delivery of the cheque and written appeal request to the respective
President of the League or the District Chairperson;
b.
The District Chairperson or his/her delegate will
chair hearings;
c.
Not less than three (3) neutral members of
the District Council will hear protests and appeals;
d.
In cases of discipline, the Referee-in-chief
may attend hearings to interpret Hockey Canada Playing Rules.
iv)
A fee
of $150.00 shall be deposited with the request for appeal. If the appeal is won, one-half of the fees
shall be reimbursed. If the appeal is lost, no money is reimbursed;
v)
Appeals
of decisions by member associations, and appeals of suspensions resulting from
application of the ODMHA CODE OF DISCIPLINE, ODHA Abuse & Harassment By-law
II in tournament and exhibition games, or in games from leagues other than
those administered by District Three (i.e. OEMHL AA, A and B leagues and Minor
Hockey Associations house leagues), must be notified to the Chairperson of
ODMHA District Three and any other respected executive council member, and will
be heard according to procedures described in the ODMHA Rules and Regulations.
i)
Association
fees will be decided at the August meeting;
ii)
Prior
to November 30 of each playing season, participating associations must pay a
prescribed fee, to District Three. The
District Council in accordance with District Three policy will establish league
fees and issue invoices to the Associations;
iii)
Associations
failing to pay their league membership fees by November 30th will be
assessed fines of $100.00 per week until paid in full as determined by the
District Council;
iv)
Associations
failing to pay league membership fees/fines can be suspended from further
participation in any District Three leagues.
i)
Travel
permits are required for tournaments and exhibition games outside of the Branch
(i.e. ODMHA) in accordance with ODMHA Rules and Regulations;
ii)
All
travel permits and game sheets must be returned to the respective league
President for all out of branch tournaments/exhibition games within seventy-two
(72) hours of the game/tournament being played;
iii)
Travel
permits shall be required for tournaments and exhibition games within the
Branch. Only the Association President shall be required to sign in-branch trip
permits. A copy of the trip permit shall be sent to the respective league
President within twenty-four (24) hours of signing;
iv)
All
travel permits and game sheets must be returned to the respective league President
for in-branch tournaments/exhibition games;
v)
No
teams are allowed to participate in any tournaments during the first 3 weekends
of the playoffs. Teams entering tournaments after the first 3 weeks do so at
their own risk. Playoff schedules will NOT accommodate tournament entries;
vi)
Failure
to follow any part of Rule 15.0 shall result in the suspension of the head
coach pending the disciplinary hearing (see Rule 12.0).
i)
League
and Playoff Games:
a.
The home association must mail a copy of all
game sheets to the appropriate League President, Statistician and D3RA
Referee-in-Chief;
b.
Game sheets for each week must be received by
the respective President by Friday of the following week. Failure to do so will
result in a fine of $25.00 per score sheet.
i)
The order of standings in each Division (Novice,
Nation and PGL) shall be decided as follows:
a.
greatest number of points:
b.
after a) has been considered, greatest number
of wins overall;
c.
after a) and b) have been considered,
greatest number of points in games between tied teams;
d.
after a), b) and c) have been considered,
total goals ratio (The total goals ratio is computed by dividing “goals for”,
during the regular season, by “total against”).
e.
After a), b), c), and d) have been
considered, coin toss.
ii)
Team and player standings will be recorded
for Nation and PGL; only team standings will be recorded for Novice.
iii)
Team/player standings shall not be kept for initiation.
The
Constitution, Rules & Regulations of District Three, amended on May 25, 2009,
including the referenced Appendices, have been approved.
_________________________________________________
Casselman Minor Hockey Association
_________________________________________________
Clarence
Minor Hockey Association
_________________________________________________
Embrun
Minor Hockey Association
_________________________________________________
Hawkesbury
Minor Hockey Association
_________________________________________________
_________________________________________________
St.
Isidore Minor Hockey Association
_________________________________________________
Vankleek
Hill Minor Hockey Association
_________________________________________________
_________________________________________________
Chairperson,
District Three
Casselman
MHA: The east boundary is the West side of County Road #8
extended to perpendicular with Route 1000; the north boundary is the South side
of Clarence-Cambridge Boundary Rd; the west boundary is the East side of county
Road #5 extended to the end of Farley road; and the south boundary is the North
side of Route 1000
Clarence
MHA: The Clarence MHA boundaries
include the villages of Bourget, Cheney, Clarence Creek, Hammond and St-Pascal;
the area south of Hwy 17 between Landry and the eastern boundary of Clarence
Township; the area south of Baseline Rd between Canaan Rd and the eastern
boundary Clarence Township, as far south as the Clarence-Cambridge boundary.
Embrun
MHA: The EMHA boundaries shall encompass Concessions 5 to 10 inclusively and
the
Hawkesbury
MHA: Includes the towns of Hawkesbury,
L'Orignal and Chute A Blondeau. The northern boundary being the
Rockland
MHA: RMHA in compasses the area
bounded as follows: East side of Canaan Road to Baseline Road; North Side of
Baseline to Laundry Road; the east side of Laundry to Hwy 17 then turning east
on Hwy 17 – the north side of Hwy 17 to the eastern limits of the City of
Clarence-Rockland. The north boundary is the
St.
Isidore MHA: Starting at the most
southwesterly boundary of the former Township of South-Plantagenet, now in the
Nation Township, going northerly on County Road 8, then turning easterly at the
intersection of the most northeast boundary of
the former Cambridge Township, now in the Nation Township, then turning
easterly until the intersection of County Road 16 and North Dixon Factory Road,
and then turning northerly along the same road, then turning westerly onto
Ettyville Road, until it meets the intersection of Robillard Road (boundary
between Clarence-City and Nation Township). Then going northerly on
The most
northerly boundary is the
Vankleek
Hill MHA: The Vankleek Hill boundaries
commence at the Quebec border and include all South of Highway 417 and 17 to
the East side of the Golf Course Road, then proceeding South on the Golf Course
Road to the junction of Pattee Road, all South of the Pattee Road to the
junction of Highway 34, then proceeding North on Highway 34 all West and South
of Highway 34 to the Sandy Hill Road, then all South of Sandy Hill Road to the
West side of Cassburn Road to the junction of Highway 17, all South of Highway
17 to the West unit St. Isidore Boundary in the Nation Township.
Article VII - Executive Committee
Article X - Duties of the Executive
Article XI - Protection of the Executive
Article XII - Internal Discipline Committee
(IDC)23
Article XIII - Coach Selection Committee
Article XV - By Laws, Rules and Regulations
This
organization shall be known as the Eastern Ontario Cobras Minor Hockey
Association.
a) The singular includes the plural.
b) The masculine gender includes the feminine.
c) Organization means Eastern Ontario Cobras
Minor Hockey Association.
d) Corporation Act means, the Corporation Act
R.S.O. 1980, Chapter 89, and any statute amending or enacted in substitution,
thereof, from time to time.
e) Documents includes deeds, mortgages, charges,
conveyances, transfers and assignments of property, real of personal, immovable
or movable, agreements, releases, receipts and discharges for the payment of
money or other obligations, conveyances, transfers and assignments of shares,
bonds, debentures or other securities and all paper writings.
f) Executive means the Board of Directors of
the organization.
g) Generals all terms defined in the Corporation
Act have the same meaning in this by law and all other by laws and regulations
of the organization.
The
Head Office of the organization shall be in District 3, in the
a) To promote, organize and teach hockey.
b) To provide maximum opportunities without
discrimination.
c) To develop friendship and sportsmanship.
d) To develop mental and physical skills.
a) Members in Good Standing - Parents (both),
guardian of the players and team officials shall become a member of the
organization upon signing a registration certificate and remain a member in
good standing so long as full payment of annuals fees, set up by the executive
and such levies set by each team, have been paid prior to the start of the
season. If a member does not meet these
requirements, he might be expelled from the organization. All persons on the executive will be members.
b) Liability of the Members - Members shall not
as such be held answerable or responsible for any act, default, obligation or
liability of the organization or for any engagement, claim, payment, loss,
injury, transaction, matter or things relating to or connected with the
organization.
The
organization shall have jurisdiction for competitive AA and A players in all of
District 3 as defined by the Ottawa District Hockey Association, hereinafter,
referred to as the ODHA and the Ottawa District Minor Hockey Association,
hereinafter, referred to as ODMHA.
Article
VII - Executive Committee
a) The business and the affairs of the
organization shall be conducted by the executive who shall act in accordance
with this constitution and such by laws and regulations as may from time to
time be enacted by the organization. In all decisions they shall follow the
policies of the ODMHA, the ODMHA’s District 3, the ODHA and Hockey
b) The Executive committee will have the power
to make any changes to the constitution at any time but they must be approved
by a majority of 2/3 of the voting members at the next annual meeting. Any amendments tabled on the floor of the
annual meeting by a member of the Cobras Association are subject to approval by
80% of those attending the AGM unless the secretary receives written notice of
the amendment at least one week before the AGM.
If prior written notice is received, then 2/3 approval is required.
c) All members of the executive committee will
have one (1) vote.
d) The Executive shall consist of:
i) President
ii) Directors
(10)
e) The president shall be elected for two years,
by the Eastern Ontario Cobras Executive at the annual meeting.
f) The position of director shall be a two year
term. Five directors will be elected in even years and the other six directors
in odd years (positions to be determined).
g) Every director who is appointed to fill a
vacant position must be elected at the next annual general meeting. Directors
who receive the highest number of votes will be elected to a two-year term, if
applicable.
h) Prior to the AGM and after consultation with
teams, the executive will decide in which league AA or A, Major Atom, Minor
Peewee and Major Peewee teams will play next season.
a) The annual meeting of the members shall be
held each year at a date no later than the 15th day of June, following the
completion of the current hockey season, at a time, place and date determined
by the President. Notice of the time,
place and date of the annual meeting shall be posted and published at least 14
days prior to the event.
b) The order of business of the annual meeting
shall be:
1) Approval
of the agenda
2) Minutes
of the last meeting
3) President’s
report
4) Correspondence
5) Treasurer’s
report
6) Question
period
7) Amendments
to the Constitution
8) Adjournment
9) Opening
of the elections
10) Election
of the executive
11) Adjournment
Meetings
of the executive may be held monthly at any time, and place, as designated by
the President. At the request, in
writing, of four (4) or more executive members, the President must convene a
special meeting within two (2) weeks.
Notice of regular or special meetings shall be given by the Secretary to
all members at least five (5) days prior to such meetings. The quorum for the transaction of business at
meetings of the executive shall consist of six (6) members of the executive,
one (1) of which must be the President or his delegate.
Article X
- Duties of the Executive
a) President
The President is not limited to the
list that follows. We have to see his role as a President of a league with
jurisdiction over all the organization. The President:
i) Presides
all meetings.
ii) Signs
as representative of the organization.
iii) May
discipline teams, team officials, players, parents, and executive members but
his decisions will have to be reported at the next meeting.
iv) Represents
the organization at the district and at the league.
v) Exercises
all duties and powers of the executive when it is impossible for the President
to obtain a vote of his executive, in case of an emergency.
vi) Appoints
the different duties among the directors of the executive.
viii) The
President shall delegate duties among the directors.
b) Directors
The Directors shall perform those
duties as directed by the President:
i) Vice President
During the absence or inability to act
of the President, his duties or powers may be exercised by the Vice
President. The Vice President shall also
perform other duties from time to time, prescribed by the President or
incidental to his office. Without limiting
the generality of the foregoing, the Vice President will have the powers of the
President in his absence.
ii) The Treasurer shall:
1) Keep
full and accurate accounts of all receipts and disbursements of the
organization in proper books of accounts and shall deposit all monies in the
name of, and to the credit of the organization in a banking institution, from
time to time, designated by the executive.
2) Submit
a written monthly report of the organization’s finances to the executive.
3) Pay
all accounts by cheque. In addition to
the Treasurer’s signature, all cheques must be countered by either the
President or any other member designated by the President.
4) Prepare
a budget on anticipated expenditures for the next playing season and present it
to the executive for approval.
5) Present
at the annual meeting a written report on the financial operations of the
organization for the current season.
6) The
books shall be reviewed by someone appointed by District 3.
iii) Secretary
The Secretary shall attend all
meetings of the executive and the annual general meeting of the organization to
record all facts and minutes of those proceedings in the books kept for that
purpose. He shall be custodian of all
books, papers, records, correspondence and documentation belonging to the
organization and perform those duties as directed by the President.
iv) Ice Convener
The Ice Convener shall attend on
behalf of the organization all meetings regarding ice distribution and shall
allocate ice on an equitable basis among the teams within the organization and
generally deal with all matters pertaining to ice scheduling with team
management and league officials, and perform such other duties as directed by
the President.
v) Director
Responsible for Referees
The director responsible for
referees will have the following responsibilities:
1) Working with Referees-in-Chief in the
Associations of District 3 to identify and develop referees with the skills and
competency to referee AA games
2) Assist
the District 3 Referee-in-Chief to develop a list of AA referees.
3) Recording,
tracking and administering suspensions for Cobras players in consultation with
the responsible District 3 official.
4) Acting
as a resource for Cobras team officials to help them understand rules and
suspensions
vi) Registrar
The Registrar shall be in charge of registration
and carding for the organization, and such other duties as directed by the
President.
vii) Director of Risk and Safety
The Director of Risk and Safety shall be
responsible for managing risk and promoting a safe and open environment for all
members of the Cobras Association. Responsibilities include:
1)
Implementing and managing a risk and safety
program that conforms with directives from the ODMHA Risk and Safety Committee;
2)
Liaising regularly with all trainers on
safety matters;
3)
Initiate the
criminal checks annually following the procedure established for all committee
members and team officials;
4)
Coordinating all investigations related to
It is
recommended that the Director of R&S take trainer certification during the
course of his/her mandate.
viii) Public
Relations Director and Webmaster
The Public Relation director shall be
the link between the Eastern Ontario AA Cobras Minor Hockey Association and the
local media and perform such duties as directed by the president. The webmaster
shall maintain and update the Association’s website as directed by the
President.
ix) Equipment
Convener
The Equipment Convener shall be
responsible to find quotes for the Cobras Wear, and relate his findings to the
executive committee and the respective Cobras teams and perform such duties as
directed by the president.
x) Special
Events Coordinator
The Special Event Coordinator shall:
1) Plan,
organize and oversee the execution of special projects and events;
2) Form
and chair subcommittees, as needed, for special projects and events; and
3) Report
on special projects and events at each regular meeting of the executive.
xi) Aside
from their regular duties, some directors may also be required to perform other
duties, such as acting as an Association Convener. The Association Convener
will act as a liaison between the Cobras Association, and the other minor
hockey associations in District 3. One director will be appointed to act as a
liaison with each association. The president may also assign other duties to
directors.
Article XI
- Protection of the Executive
No
member of the executive of the organization shall be liable for the acts,
receipts, neglects or defaults of any other member of the executive for joining
in any receipt or act for conformity or for any loss, damage or expense
happening to the organization through the insufficiency or deficiency of title
to any property acquired by the organization or for the insufficiency of any
security in or upon which any of the money of or belonging to the organization
shall be placed out or invested or for any loss or damage arising from the
bankruptcy, insolvency or tortuous act of any person, firm or corporation with
whom or which any monies, securities or effects shall be lodged or deposited or
for any other loss, damage or misfortune whatever which may happen in the
execution of the duties of his respective office or trust or in relation,
thereto, unless the same shall happen by or through his own wrongful and willful
act or through his own wrongful and willful neglect or default.
Article
XII - Internal Discipline Committee (IDC)
The
Internal Discipline Committee shall consist of the Vice President and four
directors. The IDC will hear all cases and recommend action to the
executive. Where any person has been
disciplined or suspended by the organization, such person may appeal to the
District 3 Chairman, within forty eight (48) hours, in writing, setting out his
point(s) of appeal. The Chairman shall
set a hearing date for the appeal to be heard and may temporarily suspend the
decision of the executive until a formal hearing has been held. Appeals to District 3 Chairman shall bear a
cost of $150.
Article
XIII - Coach Selection Committee
The
executive shall establish a coach selection committee for each hockey
season. The committee so formed shall be
chaired by the President or his delegate. This committee shall be responsible
for interviewing the applicants, to fill the coaching positions within the
organization and submitting its recommendations to the executive. All team officials must be approved by the
executive.
The
financial year of the organization shall terminate on the 30th day of April of
each year.
Article XV
- By Laws, Rules and Regulations
a) Payers must be registered and have paid the
prescribed fees before playing. Fees are payable in three installments, due on
October 1, November 1, and December 1 of the current year. The first
installment for major Midget payers is due upon registration of the team. The
first installment is non-refundable. Players whose fees are not paid by the due
dates will not be allowed to participate in games, practices or team
activities.
b) The registration fees shall be determined by
the executive. In exceptional circumstances, such as severe injury suffered by
a player, the Cobras committee may authorize a pro-rated refund to a player to
be paid from the Association’s account.
c) Any family with a player who drops out of the
Cobras organization before paying their full seasonal fees will be required to
pay 100 percent of the seasonal fees for all players in the family in
subsequent years before the beginning of the regular season if they want to
play for the Cobras. The fees will be non
refundable. This provision may be waived
in exceptional circumstances if approved by the executive committee.
d) Satisfactory proof of age shall be submitted
upon registration. Any player found to
be over the age limit permitted in the category in which he is participating,
shall be automatically suspended.
e) Any team knowingly using an illegal player
shall have its coach suspended until a formal hearing.
f) The organization highly recommends that the
dressing room be cleaned after each activity.
g) All players and goaltenders must wear their
protective equipment as per Hockey
h) No
player will be allowed on the ice while the Zamboni is there.
i) Any player whose behavior is found
detrimental to hockey on or off the ice must be reported to the President by
his coach.
j) Any player or team official caught with, or
under the influence of a narcotic or while under the influence of alcohol and
whose actions are detrimental to this organization and to minor hockey will be
suspended and subject to a formal hearing as set up by this committee.
k) The organization expects that any parent who
registers his child for a hockey season shall cooperate fully with the
organization.
l) Any player registered with the organization
who is found guilty of knowingly falsifying anything on the registration form
shall be suspended.
m) The try outs of the organization shall start
at such a time and place as decided by the executive.
n) All major and game ejection penalties must be
reported within twenty four (24) hours, to the respective convener.
o) All fundraising activities must be approved by
the executive committee.
p) A player cannot have sponsorship for more than
his/her registration fees and a team cannot have sponsorship for more than the
total team registration.
q) Teams may not purchase jackets or/and caps
for the team other than those approved by the executive.
r) Coaches shall be responsible for ensuring
that the rules and regulations are followed by all players and all team
officials.
s) Teams in the organization shall not use an
affiliated player without the consent of his coach.
t) It shall be the coach’s duty to ensure that
every player shall play a regular shift on his team.
u) The executive may increase the suspension of
a player, team or team official.
v) The President will determine if a member is
in conflict of interest.
w) All expenditures above $300 must be approved
by the executive before payment.
x) Unless granted a leave of absence by the
President, any member of the executive who absents himself from two (2)
consecutive meetings of the executive or committee of which he is a member may
have his position declared vacant by the executive.
y) The executive may fill any vacant position
until the next Annual General meeting, when the director must face election.
z) The members of the executive shall serve
without remuneration unless reasonable expenses incurred by him in the
performance of the affairs of the organization.
aa) No coach who has a son playing on the Midget AA
teams shall be allowed to coach that team unless under extenuating
circumstances and only with the approval of 90% of the committee.
ab) No coach shall be allowed to coach any one
particular team for any more than two (2) consecutive years, unless under
extenuating circumstances and only with the approval of 90% of the committee.
ac) Coaching staff expenses allocation as follow
(per team):
Atom Level: $2000
Pee Wee Level: $2500
Bantam Level: $3000
Midget Level: $3000
ad) The profile booklet for fundraising purposes
shall be an exclusivity at the Midget level only.
ae) All sponsorship money given to the Cobras
Association will under no circumstances be reimbursed.
Updated
with changes from Cobras AGM
April 28,
2009
CONSTITUTION
Article 1: Name and Affiliation
Article 3: Definition of a Referee
Article 5: Executive Committee
Article 7: Amendment to the D3RA
Constitution
B1.7 Director of Discipline and Appeals
Bylaw 3: Assignments and Book-Offs
Bylaw 6: Conduct of Officials Towards
Other Officials
Bylaw 7: Male / Female Dressing Room
Policy
Bylaw 8: District 3 Game Length
Article 1:
Name and Affiliation
1.01 This Association shall be known as the District Three
Referee Association hereinafter to be referred to as the D3RA.
1.02
The D3RA by
virtue of its affiliation with the Casselman, Clarence, Embrun, Hawkesbury,
Rockland, St. Isidore, and Vankleek Hill Minor Hockey Associations and the
Eastern Ontario Cobras Associations referred to as District Three within this
document and the Ottawa District Hockey Association (ODHA) / Ottawa District
Minor Hockey Association (ODMHA), is a member of Hockey Canada (HC) the
governing body of Amateur Hockey in Canada
1.03
The D3RA
shall have clear and unequivocal jurisdiction with the respect to the governing
and administering of all ice hockey referees within District Three. The D3RA President will negotiate a contract
on behalf of all officials each year with District Three will also discuss
constitution, rules and regulations.
2.01
The purpose
of the D3RA is to foster, encourage and improve all organized amateur hockey
referees within the area under its jurisdiction.
2.02
Further, we
will standardize the methods and techniques of refereeing in both the two and
the three man systems. We will acquire
uniformity throughout the District with respect to rule interpretations and
applications. We will have and exercise
general care, supervision and direction over referees and executives of the
D3RA with emphasis on the enhancement of good character and citizenship.
2.03
Our ultimate
goal is to provide qualified officials to any and all requesting bodies in
District Three.
Article 3:
Definition of a Referee
3.01
The D3RA
adopts the definition of a referee as set forth in the Hockey Canada Official
Program (HCOP) Level 1 hand out.
3.02
The game of
hockey has a set of rules and it is the responsibility of the referee to see
that the game is played within these rules, without the referee becoming the
focal point of attention. Through
his/her presence alone, a good referee will cause the players to avoid rule
violations and thus create a perfect relationship to the game.
3.03
The primary
job of a referee is to cause the game to progress with as little interference
as possible on his/her part, creating a fair and safe environment for the
participants.
4.01
Membership
in the D3RA is open to all referees officiating minor hockey in District Three
and subject to approval by the D3RA Executive Committee. Members must be in good standing.
Article 5:
Executive Committee
5.01
The business
and affairs of the D3RA shall be conducted by an Executive Committee, who shall
act in accordance with the contents and /or articles of this Constitution and
such Bylaws and Regulations as may from time to time be enacted by the D3RA.
5.02
The
Executive Committee of the D3RA shall be composed of a President, elected by
the members and other Executives appointed by the D3RA President, which may
include, but are not restricted to the following positions, each having one
vote on the executive:
a. Vice-President
b. Secretary
c. Treasurer
d. Director of Development
e. Director of Supervision
f. Director of Discipline and Appeals;
Supporting staff of the Executive Committee are:
a. Referee Assignor
b. Referee Representative and
c. D3RA Webmaster
5.03
The term of
office of the D3RA President and appointed Committee members of the D3RA
Executive shall commence pursuant to the last General Meeting of the current
season and end with the last General Meeting of the next season.
5.04
The elected
D3RA President’s name shall be brought forward to the District Three as the
D3RA representative for approval/appointment as the District Referee-in-Chief
(RIC). In the event that they do not
accept our D3RA President as the District RIC, they can appoint their own, who
must meet the ODHA/ODMHA RIC guidelines.
5.05
Should one
of the Executive posts mentioned above
become vacant, the Executive Committee shall convene a meeting and
appoint a replacement to the vacant position to hold office until the last
General Meeting of the season of the D3RA.